Submitting Images

Members are invited to submit up to 5 JPEG images (Colour space: sRGB) to exhibition@bishopthorpecc.co.uk using We Transfer between 25th October and 1st November. Your entry must be accompanied by a completed entry form including your name, image titles and order of display preference. There is a £5 fee for entry (covering all your images), which will help the Club to defray costs.

Full instructions and an entry form can be found in the email that was circulated ahead of the 2025 submission deadline.

Images may be monochrome or colour and in any genre as long as the selection panel consider them to be suitable for display in a family friendly, public space.  You must not include images that have been previously submitted for any BCC Exhibition.

It is important that your submission complies with the designated aspect ratios, pixel dimensions, file size and image naming set out in the instructions. Please note that due to time constraints, late or incorrectly sized images may not be considered. What follows here is a brief synopsis of the guidance. If you have any queries regarding your images, please contact the Exhibition Team.

Image sizes

Selected images will be printed at the following sizes and aspect ratios (see below). Pixel dimensions are those best suited for printing based on the print sizes that will be used in the Exhibition. Heavily cropped images are unlikely to be of sufficient quality for printing.

18×12 inches: 3:2 ratio (at least 4320 by 2880 pixels, ideal 5400 by 3600 pixels).

16×12 inches: 4:3 ratio (at least 3840 by 2880 pixels, ideal 4800 by 3600 pixels).

12×12 inches: 1:1 ratio (at least 2800 by 2800 pixels, ideal 3600 by 3600 pixels).

Typical file sizes will be in the range of 3-20 Mb. Please do not send larger files as handling becomes problematic. NB Some images that are largely blocks of a single colour with little detail may be much smaller.

Metadata and File Names:

Please provide a file name and also a title. The file name and title should be the same. Please use upper case for the first letter of the first word, then lower case for subsequent words except when upper case is essential (eg as in York).

You should include: order of preference (1, 2, 3 etc), the aspect ratio (32/43/SQ), orientation (L/P), image title, your name. So, for example, an image that is your first choice and has an aspect ratio of 3:2, in portrait orientation, should be named using the following convention: 1, 32P, A big tree, Your Name. A second choice square image should be named: 2, SQ, A big tree, Your Name.

Submissions for the Exhibition must use a comma between the order of preference, aspect ratio/orientation and the title (formatted as above) as this syntax is required for sorting the images. Do not use any other punctuation mark (eg as in Spash! Your Name).

You may submit up to five images reflecting the theme, which will be published in the website galleries. For Challenges, this may be fewer than five, so please check the specific instructions.

Digital images must be submitted as follows:

• Image dimensions: Your image should be as large as possible up to a maximum width of 1600 pixels and a maximum height of 1200 pixels. This corresponds to a 4 : 3 aspect ratio and the resolution of the Club projector. For example, landscape images of 1600 x 1200 pixels will fill the screen, the largest square format image will be 1200 x 1200 pixels and portrait images must be no higher than 1200 pixels. Images less than 1600 pixels wide and 1200 pixels high will fill correspondingly less of the screen when projected.
• Colour space: sRGB
• JPEG files: Please save your images as JPEG files. Individual image files should not be larger than 500 KB. You can achieve this by reducing image quality. For most images the quality can be reduced to 80% without adversely impacting on the appearance of the image on a computer screen or when projected.
• Metadata: It is essential that the ‘title metadata field’ includes your ‘image title’ and ‘your name’ in the following format. The title should start with a capital letter,  followed by lower case except for names e.g. York. The title should be followed by a comma, a single space and Your Name, for example: A favourite York street, Joe Bloggs. You may substitute the comma for an exclamation mark (but don’t include both) for example: Jump! Joe Bloggs. Please do not use underscores or hyphens instead of commas.
• No other Metadata: Please do not enter any other metadata in the caption or description fields. Note to Olympus users, you will have to delete ‘Olympus digital camera’ from the caption field. Other fields such as copyright are fine.
• File Name: For those not using the Lightroom Web Export Preset, please save the file as ‘Image title, Your name’. For example: A favourite York street, Joe Bloggs (as in the title metadata field). This allows us to be certain whose image it is and to be able to attribute the image correctly. Note the use of upper and lower case, exactly as for the metadata.
• Submission: C&C images must be sent by WeTransfer to web@bishopthorpecc.co.uk, Photo walks images to photowalks@bishopthorpecc.co.uk, MIG images to mig@bishopthorpecc.co.uk and for other activities, such as Challenges and Outings, please refer to the specific information at the time.

Uploading the images is inevitably labour-intensive so submitting them correctly is essential. Please note that we may not be able to post images that do not comply with the above instructions. If you have any questions about how to submit your images then please feel free to ask.

Please find information about the 2025 ‘End of season review’ here.

A maximum of four images, with no restrictions in terms of genre, may be submitted for review by an external assessor and should be sent together with a completed submission form by WeTransfer to review@bishopthorpecc.co.uk. (Note: please do not use the web@… address, this will go to the wrong people).

Images should be prepared as follows:

• A maximum width of 1600 pixels and a maximum height of 1200 pixels. The largest square format image will be 1200 x 1200 pixels.
• JPEG files, no larger than 500kb.
• As usual, the ‘title metadata field’ should be ‘image title’, your name’. No other information in the caption or description fields please.
• The title should start with a capital letter, followed by lower case except for names, and your name after a comma. For example: A favourite York street, Sally Smith
• If your title ends with an exclamation mark or a question mark, you do not need the comma. For example: The rain in Spain! Sally Smith or Who could this be? Simon Smith
• The file name should be the same as in the ‘title metadata field’ (see above). For example: A favourite York street, Sally Smith. It will probably be necessary to leave out any exclamation marks or question marks and replaced by a comma in the file name, but that’s fine, it will still appear against your projected image if it’s included in the metadata.

 The deadline for submission is midnight on Friday 25 April.

We have two Facebook pages, one for the Club and one specifically for the Club’s Photo Walks. You are welcome to submit images to either page. There are no restrictions on the number or format of the images.

There are two categories; colour and monochrome. There will be separate elimination rounds for each category so your images will not come up against each other.

You may enter up to 2 images, but only a single image in either category e.g no more than one colour and one monochrome. You must not submit two images in either category.

Digital images must be submitted as follows:

• Image dimensions: Your image should be as large as possible up to a maximum width of 1600 pixels and a maximum height of 1200 pixels. This corresponds to a 4 : 3 aspect ratio and the resolution of the Club projector. For example, landscape images of 1600 x 1200 pixels will fill the screen, the largest square format image will be 1200 x 1200 pixels and portrait images must be no higher than 1200 pixels. Images less than 1600 pixels wide and 1200 pixels high will fill correspondingly less of the screen when projected.
• Colour space: sRGB
• JPEG files: Please save your images as JPEG files. Individual image files should not be larger than 500 KB. You can achieve this by reducing image quality. For most images the quality can be reduced to 80% without adversely impacting on the appearance of the image on a computer screen or when projected.
• Metadata: It is essential that the ‘title metadata field’ includes your ‘image title’ in the following format. The title should start with a capital letter,  followed by lower case except for names, and please do not use any other punctuation, including underscores or hyphens. For example: A favourite York street, Joe Bloggs
• No other Metadata: Please do not enter any other metadata in the  caption or description fields. Note to Olympus users, you will have to delete ‘Olympus digital camera’ from the caption field. Other fields such as copyright are fine.
• File Name: For those not using the Lightroom Web Export Preset, please save the file as ‘Image title, Your name’. This will allow us to be certain whose image it is and to be able to attribute the image correctly. Please note the use of upper and lower case as in the Metadata title. For example: A favourite York street, Joe Bloggs
• Submission: Images must be sent by email or, even better, by WeTransfer to digcomp@bishopthorpecc.co.uk.

Dates for submission can be found in What’s On.

Digital images may be submitted for both the Projected Image Critique and the Themed Images Critique. The format of the evening may vary depending on who is moderating and instructions will be made available in advance. You may be asked to supply the unedited ‘digital negatives’ in addition to edited versions of your images.

Projected Image Critique: You may submit up to 3 images, ranked 1 to 3, for the Projected Image Critique evening. Images should be ranked in case there is insufficient time to review all of the images, in which case the highest ranked images will be chosen in preference.

Themed Images Critique: You may submit up to three themed groups, each of 3 – 6 images. The images should be intended to be viewed together as a collection and should reflect a common theme. In addition to the separate image files please submit a composite image indicating how the images within a themed group should be viewed collectively.

Edited digital images

This is your interpretation of the image following editing, Images must be submitted as follows:

• Image dimensions: Your image should be as large as possible up to a maximum width of 1600 pixels and a maximum height of 1200 pixels. This corresponds to a 4 : 3 aspect ratio and the resolution of the Club projector. For example, landscape images of 1600 x 1200 pixels will fill the screen, the largest square format image will be 1200 x 1200 pixels and portrait images must be no higher than 1200 pixels. Images less than 1600 pixels wide and 1200 pixels high will fill correspondingly less of the screen when projected.
• Colour space: sRGB
• JPEG files: Please save your images as JPEG files. Individual image files should not be larger than 500 KB. You can achieve this by reducing image quality. For most images the quality can be reduced to 80% without adversely impacting on the appearance of the image on a computer screen or when projected.
• Metadata: It is essential that the ‘title metadata field’ includes your ‘image title’ and ‘your name’ in the following format. The title should start with a capital letter, followed by lower case except for names e.g. York. The title should be followed by a comma, a single space, Your Name, single space, Your Ranking. For example: A favourite York street, Joe Bloggs, 2. You may substitute the comma for an exclamation mark (but don’t include both) for example: Jump! Joe Bloggs, 3. Please do not use underscores or hyphens instead of commas.
• No other Metadata: Please do not enter any other metadata in the  caption or description fields. Note to Olympus users, you will have to delete ‘Olympus digital camera’ from the caption field. Other fields such as copyright are fine.
• For those not using the Lightroom Web Export Preset, please save the file as ‘Image title, Your name’. For example: A favourite York street, Joe Bloggs, 2 (as in the title metadata field). This allows us to be certain whose image it is and to be able to attribute the image correctly. Note the use of upper and lower case, exactly as for the metadata.
• Submission: Images must be sent by email or, even better, by WeTransfer to digcrit@bishopthorpecc.co.uk.
• Author/creator details: Please make sure that the covering email or We Transfer message includes your name.

Digital originals: If you are asked to provide a ‘digital original’ or ‘digital negative’, this should be the file straight from the camera without any editing or compression. This will allow the moderators also to edit it. The file title in the metadata and in the file name should be as above for the edited versions, but with the addition of ‘Original’ e.g. A favourite York street, Joe Bloggs, 2, Original.